Applicant Privacy Policy

This Applicant Privacy Policy governs the processing of your personal data as part of your application for a job at Log Max AB (hereinafter “Log Max”) via e-mail or one of our social media channels (such as LinkedIn) in relation to any job opportunities.

This Applicants Privacy Policy only and specifically relates to the specific processing of personal data of applicants applying for a job at Log Max. For our general privacy policy in relation to the use of our websites and our communication with you in any other capacity than as a job applicant, please see our general Privacy Policy: https://www.logmax.com/integritetspolicy/

If you want more information on how we process personal data via cookies and social plugins, please see our Cookie Policy: https://www.logmax.com/integritetspolicy/

By submitting your application via any email or any of our social media channels, you acknowledge that you have read this Applicant Privacy Policy carefully. Please note that we ask your consent for certain matters, as explicitly explained below.

For any questions regarding the processing of your personal data, you can contact us via e-mail at gdpr@logmax.com

 

1. IN GENERAL

1.1 If you apply for an application via our e-mail address that is provided to you via the webpage “Karriär” (https://www.logmax.com/karriar/) or any other Log Max channel, the data controller of the processing of your personal data will be Log Max a corporation organised and existing under the laws of Sweden, with its registered office at Stationsvägen 12, 770 13 Grangärde. You can contact us via e-mail at gdpr@logmax.com. Log Max is part of the Komatsu Forest Group (hereinafter: “KF Group”). If Log Max subsequently shares your personal data with another company of the KF Group because of possible employment at that company, then that company will be a data controller of its processing of your personal data.

1.2 The terms in this Applicant Privacy Policy should be interpreted following the terms defined in the General Data Protection Regulation (Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons concerning the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC).

1.3 Any reference in this Privacy Policy to certain laws or regulations also includes any change, replacement or annulment of these laws or regulations, including any related executive decisions.

1.4 We reserve the right to modify this Applicant Privacy Policy from time to time at our discretion. Such modification will be communicated via the webpage “Karriär” (https://www.logmax.com/karriar/) or via our social media channels.

 

2. TYPES OF PERSONAL DATA WE PROCESS

2.1 When you apply for a job with Log Max, we collect the following personal data about you:

• Your contact details and basic identity information that you provide us with, such as your photo, name, postal address, e-mail address, phone number, date and place of birth, nationality, etc.
• Resume-related information, such as former and current employer, work experience, education, skills, references, etc.
• Any other personal data you choose to provide us as part of your application.
• Publicly available information about your profile on social media channels (such as LinkedIn).

2.1 In principle, we obtain the personal data mentioned above directly from you. However, if you choose to apply via an external recruitment company, your personal data will be received by us via the external recruitment company. It is the company’s responsibility to relay the information contained in this Applicant Privacy Policy to you. We advise that you consult the privacy policy of your external recruitment company to ascertain which personal data it processes about you, what the conditions for that processing are and how you can exercise your rights vis-à-vis that company. We will not send any of the personal data you provide via the Websites or in any other way to external recruitment companies unless you explicitly consent to it.

2.3 We only send the personal data that you provide us with via e-mail or our social media channels to external recruitment agencies if you give us your express consent to do so.

2.4 If we offer you a position, our internal recruitment department may also add personal data pertaining to your application to your profile.

2.5 Our application process, through the application form on the Websites, is not meant to involve the processing of personal data that can be construed as special categories of data. Special categories of data are personal data that pertain to your race or ethnicity, political affiliations, religious convictions, membership of a trade union, your health or sex life. If such information becomes relevant as part of the application process, you will be specifically asked for it and be given the opportunity to consent to the processing of these special categories of data separately.

If you nevertheless choose to upload or otherwise provide special categories of data about yourself, your uploading or provision of these will constitute your freely given, specific, informed, explicit and unambiguous written consent to our processing of these data in line with this Applicant Privacy Policy.

 

3. PURPOSES FOR WHICH WE USE YOUR PERSONAL DATA

3.1 We process your personal data to allow you to apply for employment with us and to allow us to process, assess and decide on your application.

3.2 We also process your personal data for you to receive relevant and personalized information regarding future opportunities for employment with Log Max.

3.3 We process your personal data for us to be able to defend ourselves in case of a dispute regarding your application (such as related to our refusal of your application).

3.4 If an application process for a particular position with us leads to a successful outcome, the personal data you provided will be used for human resources purposes during your employment with us.

3.5 We process your personal data to perform statistical analysis to improve our application and recruitment process and our HR service offering in general. Such processing will take place in a pseudonymized manner where possible.

3.6 We process your personal data to comply with our legal obligations or to comply with any reasonable request from law enforcement agents or representatives, judicial authorities, governmental agencies, or bodies, including data protection authorities.

3.7 We process your personal data for informing any third party and its advisors in the context of a possible merger with, acquisition by/of, demerger by, or other share or asset purchase deal with that third party, and if that third party is located outside the European Union.

3.8 We also process your personal data for the preservation of our legitimate interests or those of our affiliates, partners or a third party if your application, in general, can be considered: (a) a violation of any applicable terms of use or the intellectual property rights or any other right of a third party, (b) a danger or threat to the security or integrity of our websites, social media channels or other communication channels or any of our or our affiliates’ subcontractors’ underlying IT systems due to viruses, Trojan horses, spyware, malware or any other form of malicious code, or (c) in any way hateful, obscene, discriminating, racist, slanderous, spiteful, hurtful or in some other way inappropriate or illegal.

 

4. LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

4.1 We process your personal data for the purpose outlined in Article 3.1 because that processing is necessary to take steps at your request before entering into a contract.

4.2 The processing of your personal data for the purpose outlined in Article 3.2 is based on your consent.

4.3 The processing of your personal data for the purpose outlined in Article 3.3 is necessary for the protection of our legitimate interest of being able to defend ourselves in case of a dispute.

4.4 The processing of your personal data for the purpose outlined in Article 3.4 is necessary for the protection of our legitimate interest to save time and resources and increase the overall efficiency of our HR processes by re-using information already available where permitted.

4.5 The processing of your personal data for the purpose outlined in Article 3.5 is necessary for the protection of our legitimate interest to continuously improve our website page that provides information about our job opportunities, our social media channels, products and services to ensure that you have the best experience possible.

4.6 The processing of your personal data for the purpose outlined in Article 3.6 is necessary to allow us to comply with our legal obligations.

4.7 The processing of your personal data for the purpose outlined in Article 3.7 is necessary for the protection of our legitimate interest of being able to explore or conduct normal corporate and M&A (mergers & acquisitions) transactions.

4.8 The processing of your personal data for the purpose outlined in Article 3.8 is necessary for the protection of our legitimate interest to keep our information systems and infrastructures, social media channels, products and services safe from misuse and illegal activity.

 

5. RETENTION PERIOD

5.1  As a general principle, we keep your personal data no longer as necessary to achieve the purposes described in Article 3, and regarding the purpose in Article 3.2, up until such time when you withdraw your consent for processing them. We provide the appropriate safeguards for ensuring the security and integrity of your personal data.

5.2 If your personal data are no longer necessary for the purposes as described in Article 3, they will be de-identified safely.

 

6. TO WHOM WE SEND YOUR DATA

6.1 We rely on third-party processors to provide you with our website where information is provided concerning our job opportunities and social media channels and to process your personal data on our behalf. These third-party processors are only allowed to process your personal data on our behalf and upon our explicit written instruction.

6.2 We share your personal data with other entities within the KF Group if relevant in the context of your application. We will ensure that all companies of the KF Group will take due care that all processing of your personal data is in line with what is set out in this Applicant Privacy Policy.

6.3 Your personal data may be shared upon our initiative with the police or the judicial authorities as evidence or if there are justified suspicions of an unlawful act or crime committed by you in the context of your application.

 

7. LOCATION AND TRANSFER

7.1 We process your personal data first and foremost within the European Economic Area (EEA). However, to process your personal data for the purposes outlined in Article 3 of this Applicant Privacy Policy, we may also exceptionally transfer your personal data to other companies of the KF Group or to third parties who process on our behalf outside the EEA. Should such a transfer take place, Log Max will ensure that there are safeguards in place to ensure the safety and integrity of your data as well as all rights concerning your personal data you might enjoy under applicable mandatory law.

7.2 Each company of the Komatsu Group or third party outside the EEA that processes your personal data will be bound to observe adequate safeguards to ensure the safety and integrity of your data. Such safeguards will be the consequence of:

• The country of the recipient having legislation in place which is considered equivalent to the protection offered within the EEA; or
• A contractual arrangement between us and that entity. All companies of the KF Group are parties to a contractual agreement based on the European Commission’s Standard Contractual Articles (controller-to-controller) (Commission Decision C(2004)5721).

 

8. QUALITY ASSURANCES

8.1 Log Max considers your personal data as confidential and treats them as such.

8.2 We will take appropriate technical and organizational measures to keep your personal data safe from unauthorized access or theft as well as accidental loss, tampering or destruction. Access by our personnel or our third-party processors will only occur on a need-to-know basis and will be subject to confidentiality obligations. You acknowledge, however, that safety and security are best-efforts obligations which can never be guaranteed.

8.3 Despite strong security measures, infringements can never be completely ruled out. If a breach of security or confidentiality of your personal data occurs and this breach also poses a high risk to your rights and freedoms, we will notify you of this breach as soon as possible.

 

9. YOUR RIGHTS

9.1 You have the right to request access to all personal data about you that we process. We reserve the right to charge an administrative fee for multiple subsequent requests for access that are submitted to cause nuisance or harm to us. Each request must specify for which processing activity you wish to exercise your right of access and which data categories you wish to gain access to.

9.2 You have the right to request that any personal data about you that are inaccurate, be corrected free of charge. If you submit a request for correction, such request must be accompanied by proof of the flawed nature of the data for which correction is asked.

9.3 You have the right to withdraw your earlier given consent for the processing of your personal data.

9.4 You have the right to request that personal data about you be deleted if these data are no longer required in the light of the purposes outlined in Article 3 above or if you withdraw your consent for processing the data. However, we will evaluate a request for deletion against:

• Overriding interests of Log Max, another company of the KF Group or any other third party;
• Any legal or regulatory obligations or administrative or judicial orders which may contradict such deletion.

Instead of deletion, you can also ask that we limit the processing of your personal data if:

• you contest the accuracy of the data;
• the processing is illegitimate, or
• the data are no longer needed for the purposes mentioned in Article 3.

9.5 You have the right to oppose the processing of personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise or defence of legal claims.

9.6 You have the right to receive from us in a structured, commonly used, and machine-readable format all personal data you have provided to us.

9.7 If you wish to submit a request to exercise one or more of the rights mentioned above, you can send a letter or e-mail to Log Max or to another company of the KF Group to whom you sent your application or to the general e-mail address gdpr@logmax.com. An e-mail requesting to exercise a right will not be construed as consent to the processing of your personal data beyond what is required for handling your request. Any request must clearly state which rights you wish to exercise and the reasons for it if such is required. It should also be dated and signed and accompanied by a digitally scanned copy of your valid identity card proving your identity.

We will promptly inform you of having received this request. If the request proves valid, we will honour it as soon as reasonably possible and at the latest thirty (30) days after having received the request.

If you have any complaints regarding our processing of your personal data, please feel free to contact us via e-mail at gdpr@logmax.com. You also have the right to file a complaint with the Swedish data protection authority.